Speakers
Lectern, roaming, panel and audience microphone needs are counted separately.
Conference AV
Conference AV
Conference equipment and crew organised around the agenda, venue and audience.
Discuss your eventWhat we can cover
A practical package for the room and running order.
Reliable sound, presentation and technical support for business events.
- Radio and lectern microphones
- Projection and displays
- Presentation playback
- Stage and room sound
- Technical rehearsal
- On-site technicians
Planning factors
Build the system around the agenda.
A conference is a sequence of speakers, panels, questions and media, not a static room setup. The technical brief should account for every transition delegates will see or hear.
Presentations
File ownership, playback, presenter view and room displays are agreed before rehearsal.
Schedule
Access, setup, rehearsal, breaks and programme changes determine crew and operating time.
How it comes together
From brief to event day.
- 01
Agenda review
The draft schedule and room layout identify technical requirements and transitions.
- 02
Speaker preparation
Presentation files, devices and microphone formats are confirmed with the organiser.
- 03
Programme support
Technicians test the room and manage the agreed cues through the conference.
Typical conference AV
Sound and visuals built around the agenda.
A conference system may combine speech sound, radio and lectern microphones, presentation screens, projection or displays, presentation playback and on-site technicians. The final combination follows the room, audience and speaker formats.
- Speech sound and room coverage
- Radio and lectern microphones
- Presentation screens, projection or displays
- Controlled presentation playback
- Technical rehearsal
- Event technicians
Before delegates arrive
Set up, test and rehearse.
The technical window covers installation, cable and signal checks, presentation review, microphone checks and any agreed rehearsal. Final files and presenter devices should be available early enough to resolve connection, font, video and sound issues.
Speaker positions, walk-on routes and changes between sessions can then be checked against the stage, screens and microphones.
During the event
Support the programme as it changes.
Technical support can manage microphone levels, presentation playback, video or music cues and transitions between speakers. The operator also provides one point of communication when the organiser needs to adjust timing or respond to a changed presentation.
Illustrative brief
What a starting brief can look like.
A conference brief might involve a stage, a lectern microphone, two radio microphones for presenters, presentation playback and displays sized for the room. This is an illustration, not a claimed client project or a fixed package; the venue, agenda and audience would determine the actual specification.
Why it works
Planned as part of the event.
01
A single technical plan for sound and visuals
02
Checks completed before delegates arrive
03
Support available throughout the programme
Questions
Before you book.
How many microphones does a conference need?
Count every person who may speak at the same time, then consider handovers and audience questions. A lectern plus a four-person panel needs a different plan from one shared handheld microphone.
Can you manage presentation playback?
Presentation playback and file checks can be included. Confirm who owns the master deck, when files will be supplied and whether videos contain sound.
Do we need a technical rehearsal?
A rehearsal is strongly useful for multi-speaker, panel, video or awards programmes. Even a short check can resolve presentation formats, microphone technique and walk-on cues.
Can a technician stay throughout the conference?
On-site technical support can be included for the agreed programme and operating hours. This is particularly useful where microphones, presentations and cues change throughout the day.
What should we send for a conference AV quote?
Send the venue, room layout, delegate estimate, draft agenda, speaker and panel formats, presentation requirements, access time and required operating hours.
Service area
Bedford-based. Working across the region.
ENTS AV supports venues across Bedford, Milton Keynes, Northampton, Luton, Stevenage, Cambridge and surrounding areas.
We typically work within around 50 miles of Bedford, with travel, delivery and event logistics confirmed as part of each quote.
View our service area ↗Start a conversation
Planning an event?
Send us the date, venue and a rough outline. We’ll help work out the equipment and support required.